How SourceBay Works
From RFQ creation to supplier selection and order placement, SourceBay streamlines every step of your sourcing workflow with AI-powered automation and intelligent supplier matching.
The Process
Six steps to better sourcing
SourceBay simplifies complex procurement workflows into a streamlined process that saves time, reduces costs, and improves supplier relationships.
Upload Drawings & BOMs
Start by uploading your technical drawings (PDF, CAD, STEP) and bill of materials. Our AI automatically extracts specifications, part numbers, materials, quantities, and tolerances to pre-populate your RFQ template.
- Supports PDF, DWG, STEP, IGES, and STL formats
- AI extracts dimensions, materials, and tolerances
- Automatic part categorization and tagging
- BOM validation and duplicate detection
Create Structured RFQ
Review and refine the auto-generated RFQ with structured fields for specifications, quantities, delivery requirements, and quality standards. Add custom requirements, certifications, and commercial terms specific to your project.
- Pre-filled templates based on part type
- Custom fields for project-specific requirements
- Attach technical documents and specifications
- Set delivery timelines and payment terms
AI Matches Qualified Suppliers
Our intelligent matching engine analyzes your RFQ requirements and automatically identifies the best-fit suppliers from our global network based on capabilities, certifications, capacity, geography, and past performance.
- Capability-based matching algorithm
- Certification and compliance verification
- Geographic proximity and shipping optimization
- Historical performance scoring
Send RFQ to Selected Suppliers
Review AI recommendations and manually select or deselect suppliers before sending. All suppliers receive the same structured RFQ simultaneously, ensuring fair comparison and faster response times.
- Bulk send to multiple suppliers at once
- Automated email notifications and reminders
- Centralized communication thread per RFQ
- Real-time read receipts and response tracking
Compare Quotes Side-by-Side
Receive all quotes in a standardized format for easy comparison. Our analytics dashboard highlights pricing outliers, lead time differences, and compliance gaps so you can make informed decisions quickly.
- Side-by-side quote comparison table
- Automated cost analysis and benchmarking
- Lead time and MOQ comparison
- AI-powered supplier recommendations
Award & Track Orders
Select the winning supplier and convert the quote to a purchase order with one click. Track order status, delivery milestones, and quality checkpoints throughout the production cycle.
- One-click PO generation from quote
- Automated supplier notifications
- Real-time order tracking and updates
- Quality milestone tracking and documentation
Platform Benefits
Why teams choose SourceBay
70% Faster Sourcing
Reduce RFQ cycle time from weeks to days with automated workflows and parallel supplier engagement.
15-25% Cost Savings
AI-powered benchmarking and competitive bidding help you negotiate better pricing and identify cost reduction opportunities.
3x More Quotes
Reach more qualified suppliers simultaneously and receive more competitive quotes per RFQ.
100% Compliance
Automated certification verification and audit trails ensure every supplier meets your quality and regulatory requirements.